08/18/2025
Sheriff Dave Duchak Miami County Jail 201 W. Main Street Troy, OH 45373
RE: 2025 Annual Jail Inspection Dear Sheriff Dave Duchak:
In accordance with Section 5120.10 of the Ohio Revised Code and Executive Order 92-03 of the Department of Rehabilitation and Correction, the Miami County Jail, a full service jail, was inspected on 08/12/2025. The inspection was restricted to assessing compliance with a group of standards, selected from the Standards for Jails in Ohio promulgated by the Department of Rehabilitation and Correction. The group of standards being inspected focused on Reception & Release, Classification, Security, Housing, Sanitation and Environmental Conditions, Communication, Visitation, Medical and Mental Health Services, Food Service, Recreation and Programming, Inmate Discipline, Administrative Segregation, Grievance, Staffing, and Staff Training. The inspection consisted of this Inspector receiving and/or reviewing requested documentation and/or materials, touring selected areas of the jail, and having discussions with various jail staff.
The total actual general housing capacity for the Miami County Jail is 105. On the date of the jail inspection, there were 62 inmates incarcerated in the Miami County Jail. The Ohio Department of Rehabilitation and Correction recommended housing capacity for the jail is 42, which is based upon total available living space and other requirements. Officials should maintain prisoner counts within the Department’s recommended capacity figure .
The Miami County Jail (Full Service Jail) is in compliance with 170 standards, 53 "Essential", and 117 "Important".
5120:1-8-01 (A); -01 (B); -01 (C); -01 (D); -01 (E); -01 (F); -01 (G); -01 (H); -01 (I); -01 (J); -01 (K); -01 (L); -01 (M); -01
(N); -01 (O); -02 (A); -02 (B)(1); -02 (B)(2); -02 (B)(3); -02 (B)(4); -02 (B)(5); -02 (B)(6); -02 (D); -03 (A)(1); -03 (A)(3);
-03 (A)(4); -03 (A)(5); -03 (A)(6); -03 (A)(7); -03 (B)(1); -03 (B)(2); -03 (B)(3); -03 (B)(4); -03 (B)(5); -03 (B)(6); -03 (B)
(7); -03 (B)(8); -03 (B)(9); -03 (B)(10)(a); -03 (B)(10)(b); -03 (B)(10)(c); -03 (B)(10)(d); -03 (B)( 11)(a); -03 (B)(11)(b);
-03 (B)(11)(c); -03 (B)(12); -03 (B)(13); -03 (B)(14); -03 (B)(15); -03 (B)(16); -03 (B)(17); -04 (A)(2)(a); -04 (B); -04
(C); -04 (D); -04 (E); -04 (F); -04 (G); -04 (H); -04 (I); -04 (K); -04 (L); -05 (A); -05 (B); -05 (C); -05 (D); -05 (E); -05 (F);
-05 (H)(1); -05 (H)(2); -05 (H)(3); -05 (H)(4); -05 (H)(5); -05 (H)(6); -05 (I); -05 (J); -05 (K); -05 (L); -05 (M); -05 (N); -05
(O); -05 (P); -05 (Q); -06 (A); -06 (B); -06 (C); -06 (D); -06 (E); -06 (F); -06 (G); -06 (H); -07 (A); -07 (B); -07 (C); -07
(D); -07 (E); -07 (F); -07 (G); -07 (H); -07 (I); -07 (J); -09 (A); -09 (B); -09 (C); -09 (D); -09 (E); -09 (F); -09 (G); -09 (H);
-09 (I); -09 (J); -09 (K); -09 (L); -09 (M); -09 (N); -09 (O); -09 (P); -09 (Q); -09 (R); -09 (S); -09 (T); -09 (U); -09 (V); -09
(W); -09 (X); -09 (Y); -09 (Z); -09 (AA); -10 (A); -10 (B); -10 (C); -10 (D); -10 (E); -10 (F); -10 (G); -10 (H)(1); -10 (H)(2);
-11 (A); -11 (B); -11 (C); -11 (D); -11 (E); -12 (A); -12 (B); -12 (C); -12 (D); -12 (E); -12 (F); -12 (G); -12 (H); -12 (I); -15
(A); -15 (B); -15 (C); -15 (D); -15 (E); -15 (F); -16 (A); -16 (B); -17 (A)(1); -17 (A)(2); -17 (A)(3); -17 (A)(4); -17 (A)(5);
-17 (A)(6); -17 (A)(7); -18 (A); -18 (C); -18 (D); -18 (E);
The Miami County Jail did not comply with 10 standards, 0 "Essential", and 10 "Important". This letter is intended to serve as a basis for developing plans of action for bringing the facility into compliance with the deficiencies noted during the inspection.
5120:1-8-04 (A) Full service jails shall provide inmates with sufficient space . The jail shall maintain documentation regarding square footage and maximum occupancy figures for all housing and holding areas, and shall comply with the following minimum requirements: (1) Holding cells: (Important) Sixty square feet for one to three occupants with twenty square feet for each additional occupant up to a maximum of one hundred twenty square feet (six occupants).
Comments: On the day of the inspection, measurements taken on 2/7/2024 indicated that the jail holding cells ranged from 29 to 54 square feet. These dimensions fall below the recommended minimum of 60 square feet for holding cells. Jail officials should assess options to bring the facility into compliance with the standard .
5120:1-8-04 (A) Full service jails shall provide inmates with sufficient space . The jail shall maintain documentation regarding square footage and maximum occupancy figures for all housing and holding areas, and shall comply with the following minimum requirements: (2) Housing cells: (b) (Important) One hundred square feet with seven feet least dimension for double occupancy, stacked bunks, one hundred ten square feet with nine feet least dimension for double occupancy, single bunks.
Comments: On the day of the inspection, it was observed that due to ongoing overcrowding, cells designated for double and quadruple occupancy did not meet the minimum square footage requirements outlined in the standards. Jail officials should take measures to manage the inmate population within the facility’s Bureau Rated Capacity (BRC) to ensure compliance and maintain appropriate living conditions.
5120:1-8-04 (A) Full service jails shall provide inmates with sufficient space . The jail shall maintain documentation regarding square footage and maximum occupancy figures for all housing and holding areas, and shall comply with the following minimum requirements: (2) Housing cells: (d) (Important) One hundred eighty square feet with nine feet least dimension for quadruple occupancy, two stacked bunks, two hundred fifteen square feet with twelve feet least dimension for quadruple occupancy, single bunks.
Comments: On the day of the inspection, it was observed that due to ongoing overcrowding, cells designated for double and quadruple occupancy did not meet the minimum square footage requirements outlined in the standards. Jail officials should take measures to manage the inmate population within the facility’s Bureau Rated Capacity (BRC) to ensure compliance and maintain appropriate living conditions.
5120:1-8-04 (A) Full service jails shall provide inmates with sufficient space . The jail shall maintain documentation regarding square footage and maximum occupancy figures for all housing and holding areas, and shall comply with the following minimum requirements: (3) Dormitory sleeping space: (Important) Fifty square feet per occupant, except
forty-eight square feet in jails constructed prior to 1983, wherein the formula shall be based upon the requirements of paragraph (A)(2)(a) of rule 5120:1-8-04 of the Administrative Code.
Comments: On the day of the inspection, it was observed that due to ongoing overcrowding, the dorms lack the minimum square footage requirements outlined in the standards. Jail officials should take measures to manage the inmate population within the facility’s Bureau Rated Capacity (BRC) to ensure compliance and maintain appropriate living conditions.
5120:1-8-04 (A) Full service jails shall provide inmates with sufficient space . The jail shall maintain documentation regarding square footage and maximum occupancy figures for all housing and holding areas, and shall comply with the following minimum requirements: (4) Dayspace: (Important) Thirty five square feet per number of occupants occupying the dayspace at one time. Minimum size of one hundred five square feet. The inmates will be granted regular, daily access to the dayspace area, subject to limitations necessary to maintain safety, security, and order. Jail
administrators should approve any denial of dayspace in writing.
Comments: On the day of the inspection, it was observed that due to ongoing overcrowding, the day space lacks the minimum square footage requirements outlined in the standards. Jail officials should take measures to manage the inmate population within the facility’s Bureau Rated Capacity (BRC) to ensure compliance and maintain appropriate living conditions.
5120:1-8-04 (J) (Important) Natural light shall be provided in housing units, dorms, cells and/or dayspaces.
Comments: On the day of the inspection, several cells do not have any natural light. Jail officials should explore feasible solutions to ensure all inmate housing areas are provided with adequate access to natural light.
5120:1-8-05 (G) The jails shall maintain documentation that the following standards are met with regard to interior lighting: (1) (Important) At least twenty foot-candles, measured thirty inches above the floor, in inmate reading areas.
Comments: On the day of the inspection, lighting levels in several housing cells were observed to be below the minimum foot-candle requirements specified by the standards. Jail officials should assess and implement appropriate measures to adjust lighting levels and ensure compliance with the required standard.
5120:1-8-05 (G) The jails shall maintain documentation that the following standards are met with regard to interior lighting: (2) (Important) At least fifteen foot-candles, measured thirty inches above the floor, in inmate accessible areas.
Comments: On the day of the inspection, lighting levels in several housing cells were observed to be below the minimum foot-candle requirements specified by the standards. Jail officials should assess and implement appropriate measures to adjust lighting levels and ensure compliance with the required standard.
5120:1-8-05 (G) The jails shall maintain documentation that the following standards are met with regard to interior lighting: (3) (Important) Lighting in inmate sleeping areas shall be reducible to between two and four foot-candles, measured thirty inches above the floor.
Comments: On the day of the inspection, lighting levels in several housing cells were observed to be below the minimum foot-candle requirements specified by the standards. Jail officials should assess and implement appropriate measures to adjust lighting levels and ensure compliance with the required standard.
5120:1-8-18 (B) (Important) Correctional officers shall receive training as follows : (1) Training in jail policies and within sixty days of employment. (2) During the first year of assignment, training consistent with Chapter 109:2-9 of the Administrative Code. Correctional officers that present proof of completion of the new employee orientation (NEO) training through the Ohio department of rehabilitation and correction satisfy the training requirement in Chapter 109:2-9 of the Administrative Code. (3) Eight hours of -service training each subsequent year of employment addressing specific job assignments and/or jail related issues. These training hours are in addition to training mandated by other standards.
Comments: On the day of the inspection, it was observed that several Correctional Officers had exceeded one year of service without completing the training required under Chapter 109-2-9 of the Administrative Code. Jail officials should ensure that all Correctional Officers complete the mandated training within the first year of their assignment , in accordance with the requirements of the Administrative Code .
The Miami County Jail is in compliance with 100% of the Essential Standards and at least 90% of the Important Standards meeting the requirements of a “Compliant Jail”. It should be noted however; the jail did not comply with 10 of the Important Standards upon which the facility was inspected. This letter is intended to serve as a basis for
developing plans of action for bringing the facility back into compliance with the remaining deficiencies noted during the inspection.
The Bureau of Adult Detention encourages the jail to correct the remaining deficiencies noted in the inspection report prior to the next annual jail inspection. Plan of Action forms are enclosed and can be submitted through the Ohio Jail Management System (OHJMS) at www.OHJMS.Intelligrants.com. Feel free to contact the Bureau if you need assistance or clarification in this effort. The Bureau remains available to discuss the aspects of this report and to provide reference materials or assistance as desired.
Sincerely,
Stephen Holland, State Jail Inspector Bureau of Adult Detention
4545 Fisher Rd, Suite D Columbus , Ohio 43228 Phone: (614) 981-2040