Revised April 6, 2026
The Commission funds Miscellaneous Supplemental (MGS) Grants based on the availability of funding each year. This fund is designed to sponsor health related activities that raise the visibility of the Commission and increase the focus of minority health disparities. These activities must reach and impact Ohioans from no less than two counties and have a focus on racial and ethnic populations.
This source of funding is not designed to support ongoing, or long-term programming.
Funding levels: The funding levels vary from year to year and will be based on the amount of funds available within each fiscal year (FY).
FY26: For program activities in FY 26, the Commission will consider two funding levels for consideration for activities up to $15,000 and up to $25,000.
Prior Audit Requirement:
(NO EXCEPTIONS).
To receive consideration for funding, applicants must:
Demonstrate that at least 20% of project funds are received from sources other than grants awarded by the Commission on Minority Health.
Be a public or private organization which has a 501 (c)(3) at the time of application submission. (Must upload a copy of the IRS 501(c)(3) designation letter)
Provide services near minority communities or include minority communities in their stated service area.
Applicants must meet all licensure and certification requirements of the State of Ohio; and
Applicants must comply with all current and applicable laws, regulations, rules, and administrative guidelines of the Ohio Commission on Minority Health.
Applications must be submitted 90 calendar days prior to the date of your proposed event.
Applications must be uploaded to the MHGM system.
All documents and forms with required signatures must be uploaded in the MHGM system to be considered for funding.
All Applicants applying for $25,000 or more must have HAD a previous audit completed by a CPA. Applicants must submit their full audit with the application.
All signatures on required forms must be dated in the same calendar year as the grant application submission date. No required forms are allowed to be post-dated after grant submission. For example: If the grant submission date is September 1, 2025 – All required forms must be dated between January 1, 2025 – September 1, 2025.
(Grantees are strongly advised to refer to the MHGM system User Guide for more detailed instructions. The User Guide can be found at www.mih.ohio.gov/grant-oppotunities or in the MHGM system by clicking the gear icon in the upper right-hand corner of the home page)
In addition, prerecorded technical assistance sessions are available on our website at https://mih.ohio.gov/grant-opportunities/annual-grants/mgs-grant-funding
Funding Focus Descriptions
ONE DAY CONFERENCE INITIATIVES – Funding Level up to $15,000
Conference must reach 100 participants.
Applicant must recruit over 100 participants and serve a minimum of 100 participants.
PLEASE NOTE: All one-day conferences must be at least 7 hours to include the registration period and lunch period. This will include a minimum of 5.5 hours of training
Example:
8:00 – 8:30 am Registration
10:00 – 11:30 am Breakout sessions
11:30 – 12:30 pm Lunch
12:30 – 2:00 pm Breakout sessions
2:00 – 3:30 pm Breakout sessions
3:30 – 4:00 pm Closeout session
TWO DAY CONFERENCE INITIATIVES – Funding Level up to $25,000
Conference must reach 100 participants.
Applicant must recruit over 100 participants and serve a minimum of 100 participants.
PLEASE NOTE: All two-day conferences must be at least 12 hours including the registration period and lunch period. This will include a minimum of 9.5 hours of training
Example: Day One
8:00 – 8:30 am Registration
10:00 – 11:30 am Breakout sessions
11:30 – 12:30 pm Lunch
12:30 – 2:00 pm Breakout sessions
2:00 – 3:30 pm Breakout sessions
10:00 – 11:30 am Breakout sessions
11:30 – 12:30 pm Lunch
12:30 – 2:00 pm Breakout sessions
2:00 – 3:30 pm Breakout sessions
3:30 – 4:00 pm Closeout session
Sponsorship publication and distribution
Large Health Screening Initiatives – Only Large Health Screening Initiatives are eligible for this funding. Applicant must have a documented history of reaching a minimum of 400 screened unduplicated participants prior to the application.
These efforts must reach 400 or more participants who are screened. Applicant must report the results per each screening and a plan to follow-up on abnormal screening results as well as report race/ethnicity/age range and gender.
Other Sources of Funding:
20% of projected funding request must be received from sources other than the Commission (cash or in-kind).
•Applicants must identify the source of their other funding to detail no less than 20% of the amount requested from the Commission.
Fundraising is prohibited under this grant.
All services are free of charge and open to the public as well as the target population.
Grant Reporting
Miscellaneous Supplemental Grantees will be expected to complete all required fiscal and program reports in the MGHM system.
Grantees are required to: Collect and report on demographics of event participants to include race, ethnicity, gender, age, county, and zip code.
Grantees are reports to: Collect and summarize on participant event satisfaction survey results.(A sample survey is attached for your use.) Survey questions must include questions
regarding the Commission sponsored portion of the event to include but not be limited to questions regarding the speaker, topic of education/event, and questions regarding changes in participant awareness, knowledge, and or behavior – Where appropriate.
Grantees are required to: Collect and summarize client feedback and learning or increases in knowledge and awareness related conference focus.
Summarize event activities in detail to include the estimated number in attendance, counties served, challenges, and program successes.
Funding
The maximum grant award for FY26 MGS General Application is $25,000 per applicant organization. Any unapproved changes in the original terms of the grant award by the grantee agency may result in termination of the grant or non-reimbursement of the expense.
PLEASE BE AWARE: The submission of a technical assistance request regarding the application guidelines or the MHGM system during the application period will not change nor extend the application du e date.
PLEASE NOTE: Hand delivered, faxed, emailed or US mailed applications will not be accepted.
Ohio Pays
To be paid by the Commission all applicants must obtain a supplier number. Please follow the below instructions to set up your supplier number.
If the applicant already has a supplier number, they should also review their supplier record to ensure the address and contact information is updated. Please note reimbursements will not be processed if the supplier information and addresses on the grant application do not match the information in Ohio Pays.
See steps below:
The supplier must log in to the OhioPays portal (https://ohiopays.ohio.gov) using their OH|ID and password to log in.
If they do not have an OH|ID, there is a link from the OhioPays portal to register for one.
Once in the portal, they need to associate themselves with their supplier id number. They
can search by business name if they don’t remember their supplier id.
They must be an Administrator on the portal to make changes. They can either:
Request access from the current Administrator, OR
Request to be an Administrator, OR
If they already ARE the Administrator they can proceed to make the changes.
They will be sent an email to let them know Administrator access has been granted.
They then go to Manage Payee Profile to make the address updates, register EFT banking info, etc.
Proposal Preparation
Proposals that do not provide all the requested information, or do not meet all the requirements specified in the RFP, will be determined incomplete and may be disqualified. For instructions on how to navigate the MHGM system, please consult the MHGM Applicant User Guide. The Applicant User guide c a n be accessed on the Commission website at www.mih.ohio.gov, on the Grant Opportunities page.
Please refer to the Applicant User Guide general MHGM information to include account creation, passwords, login, and quick tips.
Responses to this RFP application should be prepared following the guidance described below. IMPORTANT: The application sections do not have a save button. Grantees will have a maximum of 15 minutes (shown in a timer in the upper right corner of each page) to enter information per page. At 15 minutes, the application will time out (due to network security concerns) and y o u r work will not be saved. Please plan accordingly.
OCMH suggests that you prepare your application in a separate word document to then copy and paste each section into the system. Once you click “Next” to advance to the next section the information will then be saved.
Make sure to select from the drop-down menu:
State Fiscal Year: 2026
Grant Type: Miscellaneous Supplemental Grant (MGS)
Project Area: Miscellaneous Supplemental Grant
Requested Amount: Make sure that the requested amount aligns with the RFP funding level and should be no more than up to $15,000.00 or $25,000 depending on meeting the criteria for level of funding.
Health Areas to be Addressed
Demographics (Race, Ethnicity, Gender, Age Groups)
Description of the applicant Agency
Project Description
Elements of Sustainability
Program Narrative Instructions
Eligible applicants must provide an overview of the proposed activity and address each bullet below, within MHGM. Application questions in MHGM will include but not be limited to:
Providing a brief introduction of the agency, the population it serves.
Providing an overview of the proposed event to include the time, date, location, targeted racial and ethnic population(s) that are impacted by disparities, the anticipated number to be directly served as well as event goals and objectives. Please note, counting those in attendance at a larger event in which your organization is present, does NOT count towards your number served. Only participants who directly participate in your event count.
Discussion of the anticipated outcome and/or quantifiable benefit that this endeavor will provide to the targeted communities.
Grant application for conferences applying for up to $15,000 must cover a minimum of two (2) counties. List the two-county impact area and provide an overview of past program attendance from the targeted counties.
Grant application for conferences applying for up to $25,000 must cover a minimum of four (4) counties. List the four-county impact area and provide an overview of past program attendance from the targeted counties.
The provision of a marketing plan (i.e., specific method(s) to advertise and promote the initiative) to reach minimum two (2) counties.
The required implementation of an event satisfaction survey. The survey must include questions regarding the Commission funded portion of the event to include but not be limited to questions regarding the speaker, topic of education/event, and questions regarding changes in participant awareness, knowledge, and or behavior – Where appropriate. See sample at the end of the MGS application.
Providing an overview of the process by which the collection of demographic data for each county and each population to be served will be collected.
•Uploading a copy of liability insurance certificate – THIS IS MANDATORY FOR ALL FUNDING APPLICATIONS (even if not providing invasive screening).
Providing a plan for reporting screening results and follow up on abnormal screens-If invasive health screening activities are planned. Screening results must include the number screened by gender and race/ethnicity for each type of screening offered.
Listing the requested amount of the event funding request.
participants and related costs), Applicant must ensure that all activities must be free and open to the public.
Enter the required budget information in the MHGM system. Be sure to include costs associated with developing and implementing your proposed demonstration grant. Instructions are included for each form as appropriate.
Enter the budget narrative describing unit cost and itemization of each line-item in the MHGM system.
Enter the 20% required matching funds. Administrative Code 3704-2-02 states: “That at least twenty percent of applicant funds and/or resources are received from sources other than grants awarded by the Commission on Minority Health”. In other words, the Commission cannot be the sole funding source of an agency. Please note, this 20% match is not required to be a cash match but can be in-kind resources.
Specified line-item costs are appropriate and reasonable/justifiable.
Costs support direct client activities.
All line-items must be itemized and list unit cost for each requested expenditure.
The budget narrative must include a unit cost for each specific budget line-item.
The line-item budget must match the amount on the face sheet of the grant.
Budget must be appropriate, reasonable and support the program activities.
Direct Costs: Personnel and Fringe Benefits and Other – Instructions
Only those employees in positions which provide direct client services are to be listed in the personnel section. Personnel and Fringe benefits may not exceed 15% of the total amount of
grant. Direct costs listed under Personnel, fringe benefits, other cannot exceed 15% of the total OCMH budget. Other costs listed under personnel can support part-time positions only.
Do not list contractual personnel or consultants or speaker fees in this section. They should be entered in the Contractual (personal service contract) section.
Provide the yearly salary budgeted for each position listed. The amount should be consistent with similar positions in the agency based on Full-Time Equivalency (FTE).
The total number of months of employment projected per position for this grant; not to exceed the start and end date of the grant award.
Calculate the percent of time the employee will devote exclusively to the project under this grant; for example, a 40-hour per week agency employee who provides 20 hours of service on this project would be listed as 50%.
. Provide a narrative on the employee's salary that will be funded by the Commission based on annual salary number of months on the project and the percentage of time on the project.
Example: 1) An employee with an annual salary of $15,000 who works 12 months at 50% of his/her time would earn $7,500 from Commission funds; 2) an employee with an annual salary of
$20,000 who works nine months at 25% of his/her time on the project would earn
$3,750 from the Commission.
. the agency pays one rate during a probationary period with an increase after probation, state budget assumptions on separate lines for each category and provide a narrative explanation.
Provide the detailed narrative for the fringe benefits to be charged to the grant for all positions listed in the budget.
Provide the percentage of employee fringe benefits.
Where appropriate, match must be identified for each line-item and the budget narrative under the match portion of the grant must be completed and include unit costs.
Travel
Consultants may not charge travel to the grant under the travel category. Their travel must be included in the contract for reimbursement.
State estimated number of miles that will be traveled and the rate at which payment would be made, not to exceed the State of Ohio of $.58 cents per mile. Example: 200 miles at $.58 cents = $116.00.
Out-of-state travel is a non-allowable cost under this grant.
Equipment
Equipment is any tangible item having a useful life of one year or more which is purchased in whole or in part with Commission funds. Non- allowable costs include, but are not limited to, the following under this grant:
DVD players/accessories
Portable cameras
Television
Typewriters
Furniture (will provide state/federal salvage applications to successful grantees)
Surcharge of Cell phones
Vehicle purchases
X-Ray machines
Copiers
Refrigerators
Baby/infant seats, cribs, clothing, shoes
Wii and other high-priced computer games or Fitbits.
Food or beverages purchased for refreshments
Leasing/rental of any of this equipment may be considered. The rate per month and the number of months for leasing/rental should be stated and not exceed the grant award start and end date.
Program supplies and incentives are two separate items.
For purposes of Commission funds, supplies consist of expendable property items which have a useful product life of one year or less. Supplies include all tangible, expendable property other than equipment purchased with Commission funds. Equipment priced less than $100 (e.g., staples, scissors, wastebaskets, paper, and pens) is considered office supplies.
Food: Consistent with the Governor’s Executive Order 2007-09S, “refreshments” are not reimbursable under this grant. (See Commission website at www.mih.ohio.gov to review this EO.)
Food purchases that are not a part of an overall conference costs which is incorporated in the total registration fee for scholarship recipients will not be allowable.
Printing: Costs may include typesetting, actual printing or photocopying of the material which is completed by a commercial printing company. Included also are costs for pamphlets, brochures, and flyers. The grantee must provide the unit cost.
Contracts: Agreements for all sub-contracts must be submitted with the following being addressed: scope of service, beginning/ending date, hourly rate, and total number of contract hours.
Out of State Speakers are not an allowable cost under this grant.
Advertising: Specify the media and cost of advertisement (e.g., 3 ads at
$50.00 per advertisement or $200.00 per radio spot).
Note: Commission funds may be used to support social media and local advertising for targeted counties.
All Incentives must relate to program activity.
Indirect Costs, which include rent/lease, administrative, maintenance/repair Total cost must not exceed 15% of the amount requested. All Administrative: Administrative costs can be direct and/or indirect and must be itemized.
Indirect Costs must be itemized. Below are types of indirect examples:
Administrative charges: salaries of support staff (administrators, secretaries, accountants). Provide the percentage of time on the project per line-item.
Rental/space leasing: space rental is an allowable cost. Space for which rental fees will be paid must meet the following requirements:
The number of months and the rate at which payment will be made should be stated. If for one event it must be prorated to obtain appropriate costs.
When rent is shared among several programs, the amount charged to the Commission must not exceed the Commission's fair share. The agency must submit documentation of how the Commission's fair share was determined (e.g., if Commission-funded project uses 20% of the space, the Commission may be charged no more than 20% of the total rent).
Submission of a copy of the lease which includes the building owner's name, location of the building, square footage, total amount of rent paid, terms of agreement, termination clause, signatures of lessee and lessor.
Approved rent is non-transferable from the original site to a new or relocated site.
Rent will not be approved for:
Space which is paid for by another state/federal program or private grant.
Space in buildings purchased with federal funds.
Space donated to the applicant agency.
Utilities: heat, water, electricity, etc.
Provide the cost per unit for all administrative costs charged to the grant.
Administraive Compliance Form: All applicants must complete the Administrative Compliance for located at the bottom of the Request for Proposal application and upload in the MHGM system.
The project documentation area consists of a list of documents that must be downloaded, saved, completed, signed, and uploaded back into the MHGM system for submission with your application. For a list of mandatory downloads and a list of uploads, please consult the applicant user guide as instructed above.
Please note, items that have an asterisk (*) beside them are mandatory upon submission of the grant.
Liability Insurance is required for ALL APPLICANTS even if they are not conducting health screens
Signature Requirements
All signatures on required forms must be dated in the same calendar year as the grant application submission date.
No required forms are allowed to be posted dated after the date of grant submission.
For example: Grant submission date: September 1, 2025.– All forms must be dated January 1, 2025 – September 1, 2025.
Furthermore, if a staff member has signatory authority for another staff member, there must be a letter on agency letter head, that provides the name of the staff member with signatory authority and the member of the staff for which they have signatory authority. This letter must be signed by the agency director and uploaded into MHMG into the project documentation section.
Please note, items that have an asterisk (*) beside them are mandatory upon submission of the grant.
Proposals from eligible entities, that pass administrative review and the scoring threshold will be considered for funding. Proposals recommended for funding will be required to respond to an Agreement of Terms and special conditions, if any are assigned.